Event production is the technological and creative execution of an event using sound, lighting, video, design, and more to control the atmosphere, mood, and emotion of attendees. An event production company will work with clients to identify the concept of the event, and subsequently plan the logistics and technical components, including audiovisuals, vendors, crew, equipment, budgets, and more. 

Event planning is about managing the activities prior to your event, which includes selecting venues, finalizing event dates, managing budgets, hiring a caterer, and more. On the other hand, event management is essentially the project management of an event, which may involve registrations, managing staff and vendors during the event, and resolving any onsite conflicts that may arise during or even after the event. Precisely, event planners create the blueprint for an event, while an event manager takes ownership in seeing the plan through to execution on the final day.

Event production elevates an event to the next level. Rather than focusing on planning and project management, event production focuses on the live, stage presentation of an event. Working with presenters, audio visual crews, and technology vendors, event production teams produce and deliver amazing live experiences at an event. There are various Event Management companies in Chennai but you have to be sure enough to approach the right firm to be able to produce and execute the event flawlessly. 

EVENT PRODUCTION- OPERATIONS & EQUIPMENTS

Any event production company Chennai knows that there is a lot to cover when it comes to event production. The key to success is to plan ahead, and take care of your needs as early as possible. Here are the need-to-knows that will guide you in your production planning:

Logistics

Your video and production manager should create a production schedule and checklist, so you make sure you have everything covered. This includes the very smallest of details: At what time and where will your equipment will get loaded into the venue, the day before the show? Who is the point person for video setup? Logistics should be a priority in your production planning.

Equipment and crew

There’s a good chance you will have multiple people managing the production of your event. Make sure you have enough people to cover all tasks, and that everyone knows each other well. You should also have a list of the equipment needed for each aspect of production.

Audio Requirements

Before selecting a microphone, ask yourself these questions.

For what will the mic be used?

Will it stay in one place?

If one speaker needs a mic and will stand in the same place, go wired. But, what if your speaker intends to take questions from the audience? A handheld wireless mic will ensure ease of movement. Consider using a Catch Box microphone to make Q&A even easier. It makes for a more interactive experience and easily integrates with most mixers. In case the participants are delivering a presentation and need their hands-free, choose lavalier, a small microphone that easily clips on an earpiece or on clothing like a collar, tie or belt. Last, a wireless microphone needs a transmitter to send audio signals through radio waves. For lavalier or headset microphones, a body pack transmitter will do the trick – it can be mounted on clothing or fit inside a pocket.

Slides and projector

The type of projector you select depends on your event. Are you showing PowerPoint presentations or videos? Will you need to stream a speech or interview? For presentations and videos, an LED screen is generally better since it ensures good visibility and great quality output bright color, stable display, long service life and wide visible range. Always consider the amount of natural light, however, if a room has a lot of windows or in case of an outdoor venue you will need to ensure that everything is easily visible. The LED screens for events are built with aluminum molds of 500x500mm or 500x1000mm. By joining these cabinets, it is possible to create a LED screen in any size. Hence it is important to understand the venue and place the LED screen accordingly leaving at least a minimum of 3meters on either side of the screen.

Lighting needs

Most venues have basic stage wash lighting so the presenters can be seen well. If you’re looking to add an extra touch of drama, you can achieve this with stage lighting. Additional lighting can add an inspiring, dynamic look to your overall event design and create an additional opportunity for branding. 

How do we choose which type to use in each position? As lighting equipment is so robust choice is further complicated, in that in addition to the range in today’s catalogue, many earlier models are still in use. However lighting instruments group into families and it is convenient to consider our requirements in terms of what each family offers in terms of beam size, beam shape, and beam quality. If possible, consult with a lighting director who is familiar with all the lighting equipment on stage or lightning equipment on hire and sound equipment on hire.

Technology

What kinds of technical needs do you have for your event. Will you have someone to fill the role of technical assistant, in case any problems arise? Will your event have wi-fi? Hire or task someone with tech experience with the role of technical director to make sure all your tech needs are in place.

Electricity

Make sure you have electric outlets in the right places, and/or enough extension cords. You should also know where the circuit breaker is in your venue, in case of a blown fuse. Ask the owner or manager of your venue if there are other electricity needs you should be aware of.